Loading...
/MAI-Assignment Management Portal
MAI-Assignment Management Portal2019-03-13T09:28:20+00:00

MAI-ASSIGNMENT:
EVERYTHING YOU NEED TO MANAGE YOUR GLOBAL WORKFORCE

GS3 Secure Customer Portal

STAY CURRENT, CONTROL COSTS

Knowing an assignee’s current status and controlling overall assignment costs are critical in today’s fast-paced and highly competitive global marketplace. The essential services, cost estimates, associated expenses, and critical data analysis required of a modern international workforce cannot be adequately managed with basic spreadsheet programs or a hodgepodge of data systems. That is why every GS3 service package comes bundled with the MAI- Assignment Management Portal. MAI-Assignment gives our clients the tools they need to manage their global mobility program – regardless of whether services are sourced through GS3 or a third party vendor. CLICK HERE to learn more about GS3‘s comprehensive suite of U.S. domestic and global mobility services.

A COMPREHENSIVE SOLUTION

MAI-Assignment is a cloud-based assignment management system that incorporates the entirety of the assignment life cycle! It is designed to ensure that every aspect of an assignment, whether financial or operational, is simple to track using our multi-layered dashboards and ensures compliance with your policies, regardless of complexity.

FULLY INTEGRATED & RESPONSIVE

MAI-Assignment connects with your internal HRIS platforms, payroll systems, and email for easy access and automation. External third-party vendors can update service data and post invoices through the portal interface or our API. With MAI-Assignment, you are not limited to using GS3 as your sole service provider. The flexibility of the MAI-Assignment API allows you to bring in data from multiple third-party vendors and data sources. MAI-Assignment is fully mobile responsive, making it easy for assignees to keep up-to-date and your global mobility program running smoothly.

SINGLE SOURCE OF TRUTH

MAI-Assignment also functions as an Assignee Relationship Management (ARM) tool. It provides a secure, centralized, and easily managed storage hub for the countless documents and communications generated in the course of managing your global workforce. MAI-Assignment helps improve workforce communication and satisfaction by providing a single source of truth for both you and your assignees.

STAY CURRENT, CONTROL COSTS

Knowing an assignee’s current status and controlling overall assignment costs are critical in today’s fast-paced and highly competitive global marketplace. The essential services, cost estimates, associated expenses, and critical data analysis required of a modern international workforce cannot be adequately managed with basic spreadsheet programs or a hodgepodge of data systems. That is why every GS3 service package comes bundled with MAI-Assignment – GS3’s Assignment Management Portal. MAI-Assignment gives our clients the tools they need to manage their global mobility program – regardless of whether services are sourced through GS3 or a third party vendor. CLICK HERE to learn more about GS3‘s comprehensive suite of U.S. domestic and global mobility services.

A COMPREHENSIVE SOLUTION

MAI-Assignment is a cloud-based assignment management system that incorporates the entirety of the assignment life cycle! It is designed to ensure that every aspect of an assignment, whether financial or operational, is simple to track using our multi-layered dashboards and ensures compliance with your policies, regardless of complexity.

FULLY INTEGRATED & RESPONSIVE

MAI-Assignment connects with your internal HRIS platforms, payroll systems, and email for easy access and automation. External third-party vendors can update service data and post invoices through the portal interface or our API. With MAI-Assignment, you are not limited to using GS3 as your sole service provider. The flexibility of the MAI-Assignment API allows you to bring in data from multiple third-party vendors and data sources. MAI-Assignment is fully mobile responsive, making it easy for assignees to keep up-to-date and your global mobility program running smoothly.

SINGLE SOURCE OF TRUTH

MAI-Assignment also functions as an Assignee Relationship Management (ARM) tool. It provides a secure, centralized, and easily managed storage hub for the countless documents and communications generated in the course of managing your global workforce. MAI-Assignment helps improve workforce communication and satisfaction by providing a single source of truth for both you and your assignees.

GS3 Secure Customer Portal

MAI-ASSIGNMENT FEATURES & BENEFITS:

CLICK THE ICONS BELOW TO LEARN MORE

MAI-Assignment – Powered by MoveAssist International

REQUEST A DEMO OF MAI-ASSIGNMENT TODAY!

CLICK TO REQUEST A DEMO
GS3 Secure Customer Portal
GS3 Secure Customer Portal
  • ASSIGNMENT MANAGEMENT

Everything you need to know about your global mobility program in one place. Harness MAI-Assignment’s powerful workflow engine to guide you in managing processes and prompt you with reminders and tasks, so nothing falls through the cracks. Imagine everything you need to know about an assignment being available in one place – outgoing & incoming email, notes, conversations with the assignee, costs, benefits, allowances, exceptions & approvals, relocation service details, vendor rates & contacts. Now imagine being prompted every time an action is due or when an assignee uploads a vital document. MAI-Assignment does this and a lot more.

MAI-Assignment records every detail and tracks every action on an assignment, giving you complete control throughout the assignment life cycle – from initiation to repatriation.

Details of every relocation service provided to your global workforce, including home finding, orientation visits, visa & immigration, property management, and household goods shipping are available instantly. Service providers can keep you updated either through the online portal or by using the MAI-Assignment API for even closer integration.

MAI-Assignment will even track the location of your assignees, both long-term and business travelers, allowing you to address compliance risks proactively.

GS3 Secure Customer Portal
  • COST ESTIMATES

Estimating the cost of an assignment can be a slow, tedious process with constantly changing factors requiring many recalculations. MAI-Assignment changes all that. Cost estimates are produced quickly & easily, drawing on data from a variety of sources to calculate home & host tax, hypo tax, gross-ups, COLA, international premiums, moving costs and any number of other benefits & allowances.

MAI-Assignment allows you to add and compare multiple different scenarios with ease. Editing of costs for ‘what-if’ scenarios is easy while at the same time a comprehensive exception control system ensures any deviation from the compensation policy is recorded. If circumstances change during an assignment, you can re-calculate the costs as often as required, keeping a history of the costs at each calculation point. If changes are required ‘across the board’, then MAI-Assignment allows you to recalculate costs for multiple assignments based on location or policy type.

With MAI-Assignment, the task of assignment cost estimating and considering the most appropriate policy for your assignees becomes faster and much more efficient.

GS3 Secure Customer Portal
GS3 Secure Customer Portal
GS3 Secure Customer Portal
  • EXPENSE MANAGEMENT

Capturing the actual costs associated with assignments is critical for budget and forecasting and reviewing policy benefits. Employees, vendors and the global mobility team can post expenses and upload receipts on the fly from their mobile devices.

Cost estimates are of limited value if you cannot compare them with actual expenses. MAI-Assignment allows you to see how actual costs stack up against your estimates during the lifecycle of an assignment.

Assignees can quickly post their expenses & upload receipts from mobile devices. Payments are automatically approved or declined based on the assignee’s compensation policy. Exception controls provide for flexibility in approving expenditures that are outside of the policy allowances while ensuring the appropriate approvals are in place.

Vendors can post their charges for relocation services through the online portal or MAI-Assignment API. Vendor invoices are compared against their quotes for the job, significantly reducing the possibility of over or repeat charges.

MAI-Assignment also processes assignee reimbursement requests and vendor payments. Expenses can be recharged back to the assignee’s business entity when applicable.

MAI-Assignment’s dashboard and reporting system, allows you to analyze expenses for tax & cost center reporting quickly and accurately.

GS3 Secure Customer Portal
  • GLOBAL COMPLIANCE

MAI-Assignment allows you to reduce risk in two critical areas of compliance: immigration documents and time spent in different tax jurisdictions. MAI-Assignment can be used as a mobile travel tracking app for your entire global workforce, monitoring compliance with tax and immigration rules as well as alerting you to potential safety concerns. It also warns you of important document expiration dates with automatic alerts.

Compliance is one of the main concerns today for any company with a mobile workforce. Poor compliance can result in litigation, financial penalties, and damage to your company’s global reputation.

MAI-Assignment allows you to track compliance in two key areas: Immigration documentation and time spent in specific tax jurisdictions.

Timely prompts for renewal of all immigration documents (visas, work permits, security clearances, medical certificates, etc.) and personal documents (passports, identification cards, etc.) for both assignee and dependents are triggered by the workflow, with escalation rules to ensure critical dates are not missed.

Assignees can easily update their travel diary on their mobile devices, so the time spent in each tax jurisdiction is accurately and consistently tracked. Rules can be configured in MAI-Assignment to provide warnings if an assignee is in danger of violating local tax laws.

MAI-Assignment provides the tools you and your team needs to avoid costly compliance mistakes.

GS3 Secure Customer Portal
GS3 Secure Customer Portal
GS3 Secure Customer Portal
  • HR, ASSIGNEE & VENDOR PORTAL

Enhance your global mobility program by enabling all participants to share the experience proactively. Set custom system access privileges on policies, location, business divisions, etc. for security.

MAI-Assignment features a fully responsive site design. When you access MAI-Assignment using any mobile device, you have access to all the features and content available on the desktop version but through easy to use mobile-optimized pages and navigation.

Augment your global mobility program by allowing all parties to share the experience proactively. Set system access rights on policies, location, business divisions, etc. for security. Share and publish common information using MAI-Assignment’s extensive library. MAI-Assignment is fully mobile responsive, affording ease of use to the assignee on the go.

MAI-Assignment’s dashboard and reporting system, allows you to analyze expenses for tax & cost center reporting quickly and accurately.

GS3 Secure Customer Portal
  • REPORTING & DASHBOARD

MAI-Assignment presents essential stats with multiple, user-customizable widgets available on the dashboard. In addition to a large number of standard reports, access all of your data via the quick ad-hoc report tool and export to PDF, HTML, CSV, Excel or MS Word formats.

MAI-Assignment excels in providing detailed reporting and analytics. Multiple dashboards are available to management, HR and mobility specialists covering key data such as assignee population, spend, compliance and vendor quality feedback. Each dashboard is comprised of various customizable widgets, containing graph and chart data. Users can easily customize their personal dashboard by changing the layout, adding or removing and resizing widgets – all without having to write a line of code.

Although MAI-Assignment comes with a large number of standard reports, custom reports can be quickly produced with the built-in report writer. Reports can be run at local, country, regional or global levels with security controls to restrict access to sensitive information. Reports can be delivered in PDF, HTML, CSV, MS Excel or MS Word format.

MAI-Assignment allows you to manage a wellspring of valuable analytical data, delivering detailed, realistic insights into the state of your global mobility program.

GS3 Secure Customer Portal
GS3 Secure Customer Portal
GS3 Secure Customer Portal
  • CHATBOT & CHAT

Have a question? Try asking MAI-Assignment’s MAIA – the world’s first chatbot for global mobility. Using the integrated chat facility to handle common requests can dramatically reduce the number of emails sent and received – time that can be better spent in developing a more strategic approach to mobility and improving your ROI!

GS3 Secure Customer Portal
  • CODE-FREE CUSTOMIZATION

MAI-Assignment is fully customizable to optimize your user experience. Easily tailor your user experience to suit your needs without incurring software development costs. Dashboards can be organized and displayed in the way that works best for you through our easy drag & drop and menu-driven interface. No coding experienced required!

GS3 Secure Customer Portal
GS3 Secure Customer Portal
GS3 Secure Customer Portal
  • VENDOR QUALITY FEEDBACK

Gather assignee feedback and measure the quality of delivered services using the NPS system or custom quality forms. Quality rate and evaluate your third-party service vendors based on the feedback you receive.

GS3 Secure Customer Portal
  • ENTERPRISE LEVEL SECURITY

GS3 is focused on protecting your data. We take data security far beyond the basics. MAI-Assignment’s comprehensive cloud-based system is protected by the three essential layers of data security: Physical, Logical and Methodological.

GS3 Secure Customer Portal
GS3 Secure Customer Portal
GS3 Secure Customer Portal
  • FULL API SERVICES

Have a mission-critical application or workflow that needs to interface with MAI-Assignment? Our team of business solutions developers has in-depth knowledge to build and customize apps, interfaces, and screens specifically for your established workflows.

GS3 Secure Customer Portal
  • 24/7 SUPPORT

MAI-Assignment provides reliable, expert support for your workforce – 24 hours a day, 7 days a week. This level of support is crucial for any company with a considerable mobile population and/or assignees spread across the globe. With MAI-Assignment, your time zone is our time zone.

GS3 Secure Customer Portal

GOT GLOBAL MOBILITY QUESTIONS? ASK OUR EXPERTS.

Ask An Expert